How to set up and use Workplace Groups
Workplace groups are a powerful way for people and teams to connect, collaborate, and share knowledge. Find out how they work and how to use them.
Workplace groups are a powerful way for people and teams to connect, collaborate, and share knowledge. Find out how they work and how to use them.
On-site employees, remote and mobile workers, and people from the other companies you work with are all using Workplace groups to collaborate and connect. Groups are easy to set up and customize so you can quickly invite people and get up and running straight away. Here's how to get started.
Untangle work with Workplace
From informing everyone about the return to the office to adopting a hybrid way of working, Workplace makes work more simple.
What do I use groups for?
Workplace groups are private spaces to discuss projects, manage information and securely share documents with colleagues or clients.
Group members can upload, share and store unlimited files, and work live on documents . Your teams can use integrations with tools like SharePoint to collaborate effectively with the tools they use every day. And working in a group creates an instantly accessible and secure record, so you have a complete timeline of your project.
You can set up groups around any topic. Take building solutions business Consolis , for example. One of its most significant groups is Group Clean Floor, which aims to ensure a high standard of cleanliness and employee safety across factories. Read the full case study right here.
What types of group are there?
There are several different types of group:
- Teams and projects – for teams to work and chat
- Discussions – for getting feedback from colleagues
- Announcements – for company news, updates, and announcements
- Social and more – for planning work activities
- Multi-company – for working with people from other companies
There are also 3 privacy settings available: Open, Closed and Secret. The one you choose will depend on the group’s function. An open group might be company-wide – a place to discuss ideas for work get-togethers or make announcements, for example. Your Closed or Secret groups are for collaborating on specific projects and tasks.
How do I start a group?
Once you’ve decided on what type of group you want, getting started is simple:
- Navigate to the 'Groups' page in Workplace and select Create Group
- Pick a group type and name
- Click customize to change the privacy settings to Open, Closed or Secret
You can then choose the coworkers you’d like to add to your group. You don’t have to add everyone at once; you can always add more people once you've created it.
How do I use groups?
When you create a group you immediately become the admin for that group. To get started, it's a great idea to create a welcome message that explains the purpose of the group and that encourages people to post.
Group members can adjust notification settings to suit their needs and avoid information overload. You can also ask for feedback on how the group is functioning and make changes.
Where can I find out about groups in action?
See how AirAsia teams are using groups are to bring the entire company into the conversation, break down silos, and encourage better collaboration.
Or take a look at Golin - where employees were so inspired by Workplace they set up 200 Groups in less than 24 hours.
