Workplace frequently asked questions
Workplace is a dedicated and secure working space for organizations to connect, communicate and collaborate. Organizations of all sizes can use familiar Facebook features like News Feed, groups, messages and events to get things done.
- Companies find that they can eliminate or drastically reduce their need for internal collaboration tools such as their intranet, telephony systems, video conferencing and distribution lists. The recent Total Economic Impact study of Workplace conducted by Forrester Consulting shows that companies using Workplace can achieve a 25% reduction in leadership communication costs
- Workplace does more than just simplify communications - it inspires all levels of the company to embrace digital and mobile, and adopt a culture of speed and transparency.
- In addition, Workplace is easy to use because it's based on familiar Facebook features like News Feed, groups and messages. There's no training required.
- We have more than 30,000 companies around the globe using Workplace.
- These companies span multiple industries - retail, technology, telecommunications, financial services, media, entertainment, hospitality, food & beverage, transportation, real estate, utilities, shipping and government.
- You don't need a personal Facebook account to sign up for Workplace and there are separate websites and apps for both.
Why should my company pay for Workplace Advanced and Enterprise when some of the features are available on Facebook and Workplace Essential?
Certain organizations have specific requirements for work tools. Features like single sign-on (SSO), secure identity management, enterprise support and analytics are included in Workplace Advanced and Enterprise. These plans also allow an organization to export its data and manage its Workplace in ways that are not available on Facebook or Workplace Essential.
- Product features: The free Essential plan has all the features you'd expect like News Feed, groups, chat, live video, integrations with 3rd party tools and some admin features. The paid Advanced and Enterprise plans have extra admin features like integrations with identity providers. Customers on paid plans have access to integration APIs for bots, account management, e-discovery and policy enforcement. These integrations can be custom built or enabled through our partner ecosystem.
- Content: For all plans, content is reviewed by admins.
- For more details, visit workplace.com/workplace/pricing.
No, your employer will not be able to access your personal Facebook account.
If you're using Workplace Essential, Advanced or Enterprise, your company owns the information and data your employees create in your Workplace. Facebook acts as the data processor.
If you're using Workplace Standard, you own the information and data your employees create, although Facebook's Community Standards apply, and Facebook acts as the data controller and is responsible for the processing of users' data.
If an organization is using Workplace Essential, Advanced or Enterprise, after an employee leaves, the admin will still have access to their Workplace profile.
If an organization is using Workplace Standard, employees have the option to delete or deactivate their account at any time.
You can deactivate your account at any time. But if you're using Workplace Essential, Advanced or Enterprise, your organization will have continued access to your Workplace profile.
If you're using Workplace Standard, you can delete or deactivate your account at any time. For help, visit the Help Centre.
Workplace Product Plans and Pricing
The new plans and pricing will help organizations choose the product capabilities they need, better predict costs and better connect their frontline employees with the rest of the business.
Workplace Essential is built to improve team collaboration and communication. It contains familiar Workplace features like Groups, Workplace Chat, News Feed and Live video. Workplace Essential is free to use and will gradually replace Workplace Standard as our free package.
Workplace Advanced is built for connecting an entire organization on Workplace. It contains familiar Workplace features like Chat, Live video and Groups, plus admin controls. Workplace Advanced costs USD $4.00 per person, per month. With Workplace Advanced, frontline employees can be connected to Workplace Frontline on mobile for USD $1.50 per person, per month.
Workplace Enterprise is for organizations that operate with greater levels of complexity, due to their size or industry, and need a higher level of support. It includes all of the features in the Advanced plan, plus a 4-hour initial support response time SLA, priority support resolution and early access to new features. Workplace Enterprise costs USD $8.00 per person, per month.
The Frontline feature makes it easier to manage how your frontline staff access Workplace. It lets admins assign people in your organization as frontline workers. Admins can then add a custom message and terms to appear whenever these frontline workers use Workplace, like "You won't be paid overtime for using Workplace outside office hours". Frontline workers are charged at a discounted rate of USD $1.50 per person, per month. Admins can also disable group creation for frontline workers.
The Frontline feature is available in the Workplace Advanced and Enterprise plans. In Advanced, frontline workers can only access Workplace on mobile. In Enterprise, you can decide whegther to allow access on both mobile and web, or limit it to mobile only.
To qualify as a frontline worker on Workplace, an employee must fall into one or more of these buckets:
- Employee is away from a desk 50% of the time or more
- Employee is paid hourly
- Employee does not have a work email address
AND employee matches one of these role descriptions:
- Customer-facing worker (sales floor, receptionist, associate, hospitality worker, air steward, etc.) at any level, including management
- Backstage worker (warehouse, courier, etc.) at any level, including management
- Utilities or public service worker (police officer, waste management, electrical line repair, water supply) at any level, including management
- Medical care staff (nursing, doctor, facilities) at any level, including management
No. The Frontline feature can only be used as an add-on to Workplace Advanced or Workplace Enterprise.
Frontline workers are charged at USD $1.50 per person, per month, rather than USD $4.00 on Workplace Advanced or USD 8.00 on Workplace Enterprise.
You can add frontline workers via the Frontline menu in the Admin Panel.
Workplace Advanced and Enterprise have replaced Workplace Premium for new customers since September 2, 2019. Workplace Essential is currently being rolled out.
In Workplace Advanced the Frontline feature is only available on iOS and Android mobile apps and via a mobile web browser only.In Workplace Enterprise the Frontline feature is available on the web, iOS and Android mobile apps and via a mobile web browser.
On Workplace Advanced and Enterprise, you pay for the number of people who have been invited to activate their Workplace profile. You can create an unlimited number of profiles in your Workplace. But only when a person is invited to activate their profile do they become billable.
Workplace admins can control how many people are invited to activate their Workplace profile and can therefore control and predict how much Workplace will cost each month.
The first factor is the number of people who will move on to the Frontline feature. For example, a high number of users on the Frontline feature may decrease the overall cost as they will be charged at only USD $1.50 per person, per month.The second factor is the number of people who have been invited to activate their Workplace profile (as this will be the new way of calculating the number of billable people). For example, if you have invited a large number of people to activate their profiles but you only have a low number of monthly active users, the total cost of Workplace will increase. To minimise the increase, system admins can deactivate inactive profiles in the Admin Panel at any time.
Once Workplace Essential becomes available, existing Workplace Standard communities will be migrated to Workplace Essential.
We will email Workplace system admins to explain what this update means for them.
If you purchased Workplace through a Workplace reseller partner, please contact them for more information about how this will affect your Workplace.
I am a Workplace customer in Philippines, Indonesia, New Zealand, Singapore and Hong Kong, how does this change affect me?
We will email Workplace system admins to explain what this update means for them.
Existing Workplace Premium customers will be migrated to Workplace Advanced. If you're interested in Workplace Enterprise, please contact the Workplace team or a Workplace reseller partner.
Workplace has a subscription-based model and you can cancel your account at any time by contacting Workplace support. You'll need to notify us of the cancellation 30 days in advance. You can also consider switching to Workplace Essential, which is the free version of Workplace.
No data will be deleted from existing Workplace profiles. But only Advanced and Enterprise customers will have access to APIs to extract data from Workplace.
Privacy / Data
There are no ads in Workplace.
Yes. For customers using Workplace Advanced we provide specific provisions to help them address EU data protection requirements. Most notably, Facebook is certified under the EU-US Privacy Shield Framework, which helps companies comply with EU data transfer requirements as part of their use of Workplace. More information about Facebook's participation in the Privacy Shield Framework can be found here.
Is there a risk that someone might share something from their personal Facebook account to Workplace? Or can someone accidentally share confidential work information from Workplace on their personal Facebook profile?
Post you make in your personal Facebook account are not visible in Workplace, and vice versa. Workplace and Facebook are different products, and this distinction is supported by clear design so you can easily identify which one you're using. You don't even need a personal Facebook account to sign up for Workplace.
For Workplace Essential, Advanced and Enterprise customers, the data you and your employees put into Workplace belongs to your organization and you control it. You and your admins can modify, delete or export it at any time via an administrative API. Learn more.
For Workplace Essential, Advanced and Enterprise customers, the data you and your employees put into Workplace belongs to your organization and you control it. You and your admins can modify, delete or export it at any time via an administrative API. Learn more.If you’re using Workplace Standard, Facebook is the data controller, but employees own the content they post and share, and Facebook's Community Standards apply. Employees in organizations using Workplace Standard have the option to delete or deactivate their account at any time.
No, Workplace is a different product from personal Facebook. You don't need a personal Facebook account to sign up for Workplace and there are separate websites and apps for both.
We currently have data centers in the US, Europe and Singapore.
Ensuring the security of information on Facebook is at the core of how we build products and operate our company. Security is built into every Facebook product, including Workplace. From transport layer protocols to machine learning for threat detection, Facebook's network is protected by a combination of advanced automated systems, best-in-class encryption standards and dedicated security teams.
The security of our service is regularly evaluated and tested by our own internal security experts and independent third parties, including full source code reviews and penetration tests. We happily share these reports and results with Workplace Advanced and Enterprise customers upon request.
We also know that organizations need visibility and control over services that connect to their own networks. That's why we give Workplace Advanced and Enterprise customers the ability to manage their Workplace security settings and policies. Advanced and Enterprise customers can use APIs to monitor activity for policy enforcement and receive alerts. If you would prefer to use a 3rd-party e-discovery and compliance tool, we offer integrations with several industry-leading providers.
Physical access to Facebook data centers and offices is restricted to authorized individuals. We own or directly lease all our facilities so we have end-to-end control over the grounds, the buildings, the servers, the operations and maintenance for each center.
Yes. Security is built into every Facebook product, including Workplace. We have hundreds of dedicated security staff and robust 3rd-party audited frameworks and processes that are designed with the sole purpose of keeping your data secure. Our unique position on the Internet gives us visibility into the latest emerging threats and provides us with the ability to block attacks against your Workplace in real time. Workplace Advanced and Enterprise have also been designed to integrate into your organization's existing identity management and access systems, giving you full control over access to your data, using open standards that are common to most enterprise software vendors.
How does Workplace respond to government or law enforcement requests for information and data about my organization or employees?
For Workplace Advanced and Enterprise customers, unless legally prohibited, Facebook will direct law enforcement requests to you so you can decide whether to produce the requested information or oppose the request.
Workplace undergoes stringent security verification audits every year and has achieved certification against ISO27001, ISO27018, SOC2, SOC3 global standards. We also adhere to the EU-US and Swiss-US Privacy Shield Frameworks and are GDPR compliant. You can see the SOC 3 report here..
Workplace Enterprise customers have access to one-to-one email support seven days a week/24 hours a day. The Support Team has 4-hour initial support response time SLA and offers priority support resolution.