Getting Ready to Launch
Launching Workplace is one of the most exciting projects you will have in your career! You will change the way all your colleagues connect, communicate and collaborate. With this change comes important work to make sure this change is welcomed and your whole organization gets value out of Workplace.
Before launching Workplace, the 6 steps of readiness will ensure all key decision makers are aligned and bought in to using Workplace. Completing the 6 steps of readiness will set you up for a successful launch of Workplace.
Be sure to download the Pre-Launch, Launch, and Post-Launch Checklists and use these to help you stay on top of your launch requirements.
Six steps of readiness
Clearly identify what your company goals are that can be impacted via Workplace. This is not about launching “just another tool” but about transforming your organization with tangible objectives and plans.
If you're unsure how to identify your business drivers, you can conduct a Workplace Value Assessment Workshop to not only identify your business drivers for using Workplace but also the value Workplace can bring to your business.
2. Gain executive sponsorship
Confirm that your C-suite is ready to embrace a new way of communicating and sharing direction to your organization on Workplace.
3. Ensure IT alignment
Understanding your technical landscape will result in better security, account management and automation on Workplace. Including your IT team early will ensure a successful launch of Workplace.
4. Build your Workplace Program Team
Gather the following leads to support your Workplace transformation journey before you get started:
- Executive Sponsor: Drives Workplace buy-in and direction from the top of the organization.
- Project Manager: Manages the end-to-end Workplace launch project. Coordinates resources throughout the launch process.
- IT Lead: Imports all employees to Workplace and integrates Workplace with your identity provider/SSO if applicable. Sets up integrations and bots to simplify your organizations' processes using Workplace and other tools you already use.
- Internal Communication Lead: Plans and executes a multichannel communication strategy to drive excitement and engagement about Workplace across your whole organization.
- Champions and Influencers: Workplace advocates who shape your Workplace community by adding content in preparation for launch and building excitement across your organization.
5. Confirm if you'll need Partner support
Partners will help you reduce your project work and drive higher engagement rates across your organization. You can work with a Workplace Partner to launch Workplace company-wide and increase adoption after you launch.
6. Identify a launch date
Confirming a launch date to deploy Workplace to your whole organization will help you stay on track and motivated.
Confirm you have the six steps of readiness in place prior to launching Workplace:
- Align on business drivers
- Gain executive sponsorship
- Ensure IT alignment
- Build your project team
- Confirm if you'll need partner support
- Identify a launch date
Invite each member of your project team to Workplace and follow up with them to ensure they claim their account.
Add each project team member to a “Workplace Launch” project group to start collaborating on your Workplace launch. This not only brings everything launch related onto Workplace but also gets your project team more familiar with how to use Workplace.
Learn how to create a group here